Are you in Rhythm with Your Team and Family ?

Are you in Rhythm with Your Team and Family ?  About a month ago I was talking with a co-worker and asked how the date nights with his wife and 2 kids were going. He appreciated my asking and said they were going okay, but that they had missed a few. I suggested that he to prioritize them. A couple weeks ago I ran into him again and he said things were much better and stated how positively it had impacted his family.

Last week I wrote about date nights with my wife and daughters. These date nights are part of staying in a rhythm with them so I learn things and can address issues in a timely manner before they have the potential to boil up. This rhythm, called meeting rhythm, is commonly used in business but also applies at home with family and friends. I have a daily huddle meeting at 8:08 with the direct reports of my division that is significant in its ability to keep us in synch. We all know that a lot of issues rise up are from communication breakdown. The daily huddle call helps alleviate much of the noise that distracts us from being productive and healthy. Rhythm creates a healthy culture and a healthy culture acts as a company multiplier.

Think about it, when you are healthy, you do everything better — you think better, you are more productive, you are happier, you treat others better, etc. A healthy person and a healthy culture truly do multiply outcomes. To have a healthy culture at work, you need to have the right meetings and the right number of meetings. At work there are only a few meeting types.

  • Annual Meeting – Discuss progress on last year’s goals, and set and get alignment among your management team around the goals you plan to achieve for the next year.
  • Quarterly Meetings – You measure progress toward your year-end goals and discuss what you need to do in the next 13-week race to stay on track.
  • Monthly Meetings – Focus on monthly learning. These are opportunities for the management team to start developing the next levels in the organization. This should be a two- to four-hour meeting for the extended management team to review progress, discuss financial results, and to make appropriate adjustments. It is also a great time to do an hour or two of specific training.
  • Weekly Meetings – These are issue-oriented or strategic meetings. At these meetings you discuss progress toward the top 5 critical initiatives in the organization while looking at leading key performance indicators (KPIs), customer and employee feedback, and spend 30 minutes on one single big issue. A big mistake made at weekly meetings is covering everything every week. As a result, weekly meetings tend to be too long and too shallow. It is recommended that the management team pick a focus for the month or quarter to be the priority for your weekly meetings. By moving that one large priority for the month or quarter, you make a big impact on driving your business forward.
  • Daily Huddles – These are 5-15 minute stand-up meetings for everyone in the company, but not necessarily everyone in the same meeting. The purpose of these huddles is to ensure that everyone is focused on the right activities, identify where people are stuck, create peer pressure to achieve key deliverables, and create daily contact among all team members. Companies that do huddles have found that it has made their days more efficient and weekly and monthly meetings much more productive.
  • Specific Purpose Meetings – These meetings only include those people necessary to get something done, remove a bottleneck, and/or are designed to make a decision.

Seem like a lot of meetings? Done right, the right meeting rhythm will increase the effectiveness and quality of your meetings and, though it sounds counter intuitive, will actually save you ten or more hours per week. To change your culture I recommend you evaluate and adjust your the accordingly.

TAKE THESE ACTIONS NOW

  • Read The Advantage by Patrick Lencioni
  • Read Death by Meeting by Patrick Lencioni
  • Stay consistent with the “date nights”
  • Force yourself to do daily huddle calls for 2 weeks
    • They will be uncomfortable at first, but DON’T STOP
  • Stop having one meeting that covers everything – have great meetings
  • Evaluate the meetings you currently have – make the appropriate adjustments